How To Have Effective 1:1’s With Your Team Members

Remember those 30-minute one-on-one meetings that felt more like a cozy chat than a productive meeting? We laughed, we talked, but often missed the key points.

It turns out, most managers, myself included, learned to conduct effective 1:1s more through slow experience than quick training.

Good 1:1s meet both the work and personal needs of your team.

Here’s how to make yours better:

1. 𝗖𝗵𝗲𝗰𝗸-𝗶𝗻 𝗼𝗻 𝘄𝗲𝗹𝗹-𝗯𝗲𝗶𝗻𝗴: Be genuinely curious and caring about how your direct reports are doing. Example questions: “How did you feel this week?” “What was your best moment?” “How has your week been?”

2. 𝗨𝘀𝗲 𝗮 𝘁𝗼𝗼𝗹 𝗳𝗼𝗿 𝟭:𝟭𝘀: Tools like Asana, Jira, or even Google Sheets are great to track your meetings. Both you and your team member should add updates and agenda points, and review those, before the meeting.

3. 𝗞𝗲𝗲𝗽 𝗮 𝗿𝗲𝗴𝘂𝗹𝗮𝗿 𝗳𝗼𝗿𝗺𝗮𝘁: Follow a set agenda. Cover open topics, action items, blockers, questions and successes. Save your valuable meeting time for discussion – you can share regular updates through the online tool.

4. 𝗣𝘂𝗻𝗰𝘁𝘂𝗮𝗹𝗶𝘁𝘆 𝗺𝗮𝘁𝘁𝗲𝗿𝘀: Starting on time and avoiding cancellations shows respect. It signals to your team you value their time.

5. 𝗙𝗼𝗹𝗹𝗼𝘄 𝘂𝗽: If you promise to take an action, update your team on the progress. It’s a great way to build trust. Ask the same from your team.

6. 𝗧𝗵𝗲 𝗽𝗼𝘄𝗲𝗿 𝗼𝗳 𝗹𝗶𝘀𝘁𝗲𝗻𝗶𝗻𝗴: For leaders, information is gold. The leader that listens well has a big advantage. Listening also makes your team feel heard and cared about. (We all overestimate our ability to listen.)

7. 𝗔𝘀𝗸 𝗿𝗲𝗳𝗹𝗲𝗰𝘁𝗶𝘃𝗲 𝗾𝘂𝗲𝘀𝘁𝗶𝗼𝗻𝘀: Encourage them to think and reflect about their week. Ask about highlights and challenges. Instead of giving your ideal solution right away, ask them what they think first. This supports growth and learning.

Using these tips, you can turn 1:1s from simple chats into powerful tools for growth and success.